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Meeting Minutes

I) Meeting called to order by President Donald
II) Old Business Updates
a) Fundraising- Donald advised that the law firm of Cooley Goddard will assist in identifying organizations that can support this initiative
b) An update was provided regarding the legal status of the group being established. Tax exempt paperwork is currently in process

III) Web Site update – Valorie
a) Additional links added and identified to the group
b) Utilization Statistics – 14,871 hits from 46 states and 6 continents
c) Web site host changed to Go Web Server Technologies
d) Future goals are to place videos on the web site and create a CyberKnife Doctor Forum
e) Suggestion was made to have the message board organized by condition

IV) Accuray Update – Patti
a) 14 installs were in place by December of 2003 with 10 pending and 15 letters of intent signed
b) Accuray is now very successful from a financial perspective

V) CK Society Update – Kristine
a. Outcome statistics are being gathered from all Cyberknife centers on an ongoing basis
b. Video is being developed to assist patients on issues related to the Cyberknife. Completion timeframe is 2nd quarter of 2004
c. Initiative in place to support the development of local CPSG chapters around the country
d. Patient Support Group brochure is also being designed and developed

VI) Open Action Items – Patti
a) Newsletter was discussed and initial name will be the CPSG Newsletter. Esther has volunteered to be the editor. Donald will write a “greetings from the president” section and Mark will develop a donation section

VII) Patient Stories – Donald lead a discussion allowing members in attendance to share their stories or update their progress

VIII) Future Meetings
a) Next general meeting will be Saturday April 3, 2004 at the Accuray offices from 10am to noon
b) Next Board meeting will be Saturday February 21 , 2004 at 10 am , also at the Accuray offices

Action Items From October 12 Meeting:
– Valorie will investigate how to get a segment of the reunion dinner video as a downloadable option for the website.
-Volunteer needs for your consideration
Web Site (Valorie and Nancy)
– Publicity – Video Creation (Judy)
– Finances (John & Valorie)
– Hospitality – Food for meetings (Esther)
Action Item: Everyone… Please read thru the list and contact Donald or Valorie if you can offer help in an area.

Next meeting: Saturday, May 3, 2003 from 10:00am-12:00 Noon
Accuray, 580 Pastoria Avenue, Sunnyvale, CA 94085.

Minutes created by Patti

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